Gaines County Library System

Library Policies

The following policies govern how we use our library.

GAINES COUNTY LIBRARY SYSTEM

                       POLICIES AND FORMS

The Gaines County Commissioners Court and the Gaines County Library
adopt these policies on November 14, 2016.

 

These policies are approved by the Gaines County Commissioners’ Court on
November 28, 2016.

(This signature sheet is on file with the Gaines County Clerk)

 

                                                                                 Date                                 
County Judge signature

 

                                                                                 Date                                   
Commissioner Precinct 1 signature

 

                                                                                 Date                                    Commissioner Precinct 2 signature

 

                                                                                  Date                                    Commissioner Precinct 3 signature

 

                                                                                  Date                                   Commissioner Precinct 4 signature

 

Date of Commissioners Court Approval : November 28, 2016


Policies adopted December 31, 2007
by the
Gaines County Commissioners' Court and the Gaines County Library.
Amended September 26, 2011, Amended November 14, 2016

GAINES COUNTY LIBRARY

POLICIES AND FORMS

TABLE OF CONTENTS

Library Objectives
Personnel
Library Services
      Facility
     
Circulation and Borrowing Privileges
     
Reference Services
     
Public Access to Electronic Information Network
Collection Development
     
Purpose of the Collection
      Materials Selection
      Collection Maintenance
      Patron Requests
     
Donations, Gifts and Memorials
     
Request for Reconsideration of Library Materials
Patron Conduct
Volunteer Policy

Attachments

American Library Association's Library Bill of Rights
American Library Association's Freedom to Read Statement
American Film and Video Association's Freedom to View Statement
Texas Library Association's Intellectual Freedom Statement
Policy on Lost, Damaged and Overdue Materials
Confidentiality Policy
Equipment and Computer Use Policy
Suggested for Purchase
Donations, Gifts and Memorials
Request for Materials Reconsideration
Patron Code of Conduct
Unattended or Disruptive Children Policy
Meeting Room Policy
Displays and Exhibits Policy

GAINES COUNTY LIBRARY
LIBRARY OBJECTIVES

1. To assemble, preserve and administer, in organized collections, books and
     related educational and recreational material in order to promote, through
     guidance and stimulation, the communication of ideas to enlighten
     citizenship and enrich personal lives.
2. To serve the community as a center of reliable information.
3. To provide a place where inquiring minds may encounter the original,
     sometimes unorthodox, and critical ideas so necessary as correctives and
     stimulants in a society that depends for its survival on free competition in
     ideas.
4. To support educational, civic, and cultural activities of groups and
     organizations.
5. To provide opportunity and encouragement for children, young people, men
     and women to educate themselves continuously.
6. To seek continually to identify community needs to provide programs of
     service to meet such needs, and to cooperate with other organizations,
     agencies, and institutions which can provide programs or service to meet
     community needs.
7. To provide opportunity for recreation through the use of literature, films,
     videos, and other art forms.

The establishment of a county library in Texas is outlined in the TEXAS LOCAL GOVERNMENT CODE: TITLE 10. PARKS AND OTHER RECREATIONAL AND CULTURAL RESOURCES, SUBTITLE B. COUNTY PARKS AND OTHER RECREATIONAL AND CULTURAL RESOURCES, CHAPTER 323. COUNTY LIBRARIES, SUB-CHAPTER A. COUNTY LIBRARY.

PERSONNEL

The Gaines County Library follows the personnel policies
of the County of Gaines.

LIBRARIAN
The County Librarian will be selected by the Gaines County Judge and the Gaines County Commissioners with due regard for established professional qualifications for library background and general education. “Before beginning to perform duties, a person employed as county librarian must file with the county clerk the official oath and, at the discretion of the commissioners’ court, execute a bond conditioned that the person will faithfully perform the duties of the position. (Local Government Code: TITLE 10. PARKS AND OTHER RECREATIONAL AND CULTURAL RESOURCES; SUBTITLE B. COUNTY PARKS AND OTHER RECREATIONAL AND CULTURAL RESOURCES; CHAPTER 323. COUNTY LIBRARIES; SUBCHAPTER A. COUNTY LIBRARY; Sec. 323.005.  LIBRARIAN) In order to maintain its accreditation with the Texas State Library and Archives Commission, the County Librarian must attend 10 hours of Continuing Education each fiscal year.

The County Librarian will be responsible for the administration of the library staff and programs under the policies established by the Gaines County Commissioners.

STAFF
The first duty of the library staff is to serve the public. Every patron is entitled to prompt, efficient, friendly, courteous service.

Staff must have the ability to maintain strict patron confidentiality, knowledge of ethics as applicable to library service, familiarity with ALA Code of Ethics, Library Bill of Rights and Freedom to Read Statements, and confidentiality consistent with library policy and procedures.

Staff members are encouraged to read widely in both current affairs and literature. Outside interests and contacts of staff members are a valuable communication between the community and the library and will be encouraged.

All professional staff members should keep in touch with current trends in the profession through professional reading, association membership and attendance at conferences, institutes, workshops, etc.

Library Services

FacilitY
Hours of operation
The Gaines County Library maintains consistent, posted hours of service during which all services of the Gaines County Library are available to patrons. Patron computers are turned off 30 minutes before the library closes. Those regular hours are: 

Monday              9:00 a.m. – 6:00 p.m.     Seagraves   8:30 a.m. – 5:30 p.m.
Tuesday              9:00 a.m. – 8:00 p.m.     Seagraves   8:30 a.m. – 5:30 p.m.
Wednesday         9:00 a.m. – 6:00 p.m.     Seagraves   8:30 a.m. – 5:30 p.m.
Thursday            9:00 a.m. – 6:00 p.m.     Seagraves   8:30 a.m. – 5:30 p.m.
Friday                9:00 a.m. – 6:00 p.m.     Seagraves   8:30 a.m. – 5:30 p.m
Saturday            Closed
Sunday               Closed

Summer hours are:
Monday              9:00 a.m. – 6:00 p.m.     Seagraves   8:30 a.m. – 5:30 p.m.
Tuesday              9:00 a.m. – 6:00 p.m.     Seagraves   8:30 a.m. – 5:30 p.m.
Wednesday         9:00 a.m. – 6:00 p.m.     Seagraves   8:30 a.m. – 5:30 p.m.
Thursday            9:00 a.m. – 6:00 p.m.     Seagraves   8:30 a.m. – 5:30 p.m.
Friday                 9:00 a.m. – 6:00 p.m.     Seagraves   8:30 a.m. – 5:30 p.m.
Saturday             Closed
Sunday                Closed

The book drop is available for the return of all material during the hours the library is closed. The book drop in Seminole is located by the entrance to the Library. On Holidays the book drop in the South wall is used. The book drop at the Seagraves Branch is located in the alcove near the entrance to the library.

ORIENTATION/ TOURS
The library offers orientation and tours of the facility for patrons of all ages. Such activities will be scheduled during regular operating hours. Scheduling should be done prior to need with the County Librarian or Seagraves Branch manager.

Meeting Room
The Gaines County Library (Seminole) has a meeting room with seating for 55 in an auditorium style arrangement. The primary purpose of this meeting room is support for library functions, meetings, and programs. The meeting room may, on occasion, be made available for use to members of the public. Organizations not affiliated with the Gaines County Library may use the meeting room only when all of the following conditions are met:
1. The organization conducting the meeting is not doing so for the immediate
    or ultimate gain of a for-profit business or agency.
2. The meeting takes place during regular library hours.
3. The meeting will not disrupt the ability of the library to conduct its
    business in a normal and orderly manner.
4. The meeting is open to the public.
5. A resident of the library's jurisdictional area must make the reservation for
    the meeting room.

6. The $50.00 meeting room deposit (payment by check only) is made at the
    time of the reservation with the understanding that it is forfeited in full
    unless the meeting room is left in the same clean, orderly fashion in which
    the organization found it at the beginning of the meeting.
7. The organization assumes all responsibility for setting up and cleaning up
    the room.

Display Space

To meet the objectives of the library as a community resource center, the library offers display space to organizations engaged in educational, cultural, intellectual or charitable activities as space permits.
The following general guidelines apply:
  Approval for posting of materials must be obtained from the County
    Librarian.
  First preference is given to the promotion and display of library
    events.
  Posters and/ or other printed materials promoting programs/
    projects of a commercial or political nature will not be displayed or
    distributed.
  Notices/ posters with printed charges are accepted if sponsored by
    organizations which can prove a non-profit, tax-exempt status.
  Items left without approval will be discarded without notification
    after 5 days.
  Posting of notices does not imply endorsement by the Gaines County
    Library.
♦ The Gaines County Library reserves the right to make the final
    decision as to whether or not a given piece is to be displayed.

Exhibits
Occasionally, exhibits from sources within the community may be allowed in the library. All exhibits considered for space within the library must support the mission of the library and not cause disruption of the regular flow of library work and service. Such exhibits will remain in place for not longer than four weeks, with set up and removal being the responsibility of the exhibitor. The library assumes no liability for damage or loss relating to any exhibit set-ups for public viewing in the library and will take no extraordinary measures to insure its safety.

Service to patrons with disabilities
The Gaines County Library offers the same services to patrons with disabilities as to all other segments of the population. In addition to those services, the Gaines County Library acts as facilitator between the patron and Services to the Blind and Physically Handicapped, offers home delivery to patrons with disabilities which prevent them from coming to the library, and welcomes service animals in the library.

EMERGENCY SITUATIONS

FIRE
In the event of a fire, library staff will sound the fire alarm, report the fire to the Fire Department and assist in evacuating the building.

MEDICAL EMERGENCIES
In the event of an ill/ injured patron, library staff will respond positively with any reasonable help. If the ill/ injured person is unable to make calls, the library staff will assist in notifying a relative or call an ambulance, if necessary.

PROBLEM PATRONS
All library patrons are expected to conform to the rules listed below. Persons violating these rules may be instructed by a person in authority to leave the building. Failure to leave as instructed constitutes trespassing.
1. Disorderly conduct is prohibited.
2. Physical abuse, assault on another person, or the use of abusive, insulting or
    threatening language to a person in the building shall be cause for removal
    of the offending party or parties.
3. Exhibiting or displaying any weapon apparently capable of producing bodily
    harm in a manner or under circumstances that either manifest an intent to
    intimidate another or that warrant alarm for the safety of another person,
    stalking, offensive touching, fighting, pushing, or throwing things is
    prohibited.
4. Persons intoxicated from alcohol or other drugs will be advised to leave the
    premises.
5. Sleeping or loitering is not allowed on the library premises.
6. Improper acts, which are subjected to prosecution under criminal or civil
    codes of law, are prohibited.
7. Smoking, tobacco products, food and drink are not permitted in the library.
8. Service animals for the disabled are admitted, but other animals or pets are
    to remain outside the building.
9. Children younger than 9 years of age must be accompanied by an adult at
    all times. A responsible caregiver, may accompany a child younger than 10
    without an adult. An effort will be made to contact the parents of
    unattended children. Children who are causing a disturbance will be dealt
    with as the need arises. Children remaining on the premises after closing
    time will be reported to Law Enforcement.
10. Patrons shall not engage in soliciting, canvassing, or conducting surveys
     not authorized by the County Librarian.

Anyone known to have violated any of the above rules or anyone known to have habitually violated the law may be excluded from the library as a matter of administrative policy. The Seminole Police Department will be contacted in severe instances. Refer to Patron Conduct and Patron Conduct Ordinance, page 23 in notebook.

WEATHER EMERGENCIES
If dangerous weather in imminent, the Person-in-Charge will notify patrons and staff of weather conditions and invite them to take shelter in a building location predetermined as the best shelter available. The doors of the library will remain unlocked so that passersby will be able to seek shelter.

Circulation and Borrowing Privileges

Registration requirements
The Gaines County Library is a tax-supported public library. This means that people residing within, or who own property within, the jurisdictional boundaries of the Gaines County Library pay taxes to support the library. Those people who live within, or who own property within, the jurisdictional boundaries of the Gaines County Library need pay no additional fee to be eligible to receive their first library card. Library cards are renewed every year without additional fees, provided the library card holder continues to reside or own property within the jurisdictional boundaries of Gaines County Library and is a patron in good standing. There is a fee of $1.00 to replace damaged, destroyed, lost, or stolen library cards. This fee is increased to $5.00 when a library card must be replaced a second and third time. If a library card must be replaced more than three times the fee will be $10.00 each time afterwards.

As a resident card holder, the borrower identified on the valid library card may physically take his or her library card to the library to borrow materials. Those materials are the responsibility of the individual who borrows them, and are subject to all of the fines, rules, and regulations of the lending library. Often libraries limit the borrowing privileges of reciprocal borrowers, and it is best to establish local rules and procedures before making your selections.

Individuals who are Texas residents, residing beyond the jurisdictional boundaries of the Gaines County Library and owning no property within the jurisdictional boundaries of the Gaines County Library, do not need to purchase a library card. Because Gaines County Library is an accredited member of the Texas State Library and Archives Commission, it is an incentive, but not a requisite, for local communities to extend public library services without charge to those residing outside each library's local legal service area in Texas in order to improve library services statewide and improve access to public library resources and services for all Texans.

There is a one-time fee of $10.00 for issuing library cards to individual out-of-state patrons. Fees for damaged, destroyed, lost, or stolen library cards also apply.

Adults wishing to register for a library card at the Gaines County Library must bring with them a valid photo ID and one current form of identification which bears their name and address. Adults needing to renew an expired library card, or replace a lost, stolen, damaged, or destroyed library card must bring with them a valid photo ID. Acceptable forms of valid identification are a Department of Public Safety driver's license, Department of Public Safety ID, Texas Concealed Handgun License, American Indian Reservation Card, International driver’s license, U.S. valid Passport, Resident Alien Registration Card or military, school or employee photo ID. Acceptable separate proof of address includes any of the above listed items, if address is included. A personalized check or bank statement, recent billing statements, voter's registration, vehicle registration or liability insurance, official rent receipt, rental agreement or other housing contract may also be used for proof of address. If the mailing and physical addresses are different, proof of both is required.

Those people residing outside of Texas, applying for a library card from Gaines County Library and who own property within the jurisdictional boundaries of Gaines County must bring the deed to that property as proof of ownership. A valid photo ID is still necessary in obtaining a library card.

Temporary cards are issued when an adult applying for a new Gaines County Library card does not have an up-to-date Texas driver’s license, but plans to obtain one, usually because of relocation. The temporary card offers a five (5) months’ time frame for establishing residency.

**Children under the age of 18 must have a *parent or legal guardian’s signature on any initial application for a library card. Proof of legal guardianship must be presented before the library card application can be completed. The application must be completed with both the child and parent or legal guardian present in the library. Children must be at least 9 years of age to become a library cardholder.

A *parent or legal guardian who is a Gaines County Library cardholder must be in good standing to apply for their **child’s library card. The responsible adult’s card must be clear of all fines and charges before the child’s account can be opened.

If a **child has an account opened, and the *parent/ legal guardian has an account and accrues fines/ charges on it that are left unpaid, the only materials the child can check out on their account are books for school or Summer Reading.

*Guarantor and **Guarantee accounts are linked in regards to materials checked out and the responsibilities this entails. Programming may not be attended by any member(s) linked in this way until all accounts are cleared of overdue materials.

Students registered in the Seminole Independent School District’s Adult Learning Center (SISD-ALC), who do not have any of the above identification, are eligible to apply for a temporary (five months) library card from Gaines County Library when they present a letter each semester from their SISD-ALC teacher.

New library cards are not issued 30 minutes before the library closes, or the staff person working the circulation desk can make the decision to issue a new card(s) if workflow allows the process to be completed in a timely manner.

ELigibility to borrow – OR HAVE COMPUTER ACCESS
Individuals presenting valid library cards issued by the Gaines County Library are eligible to borrow materials from the Gaines County Library when the following conditions are met:

1. No materials which are more than one circulation period are overdue on their card.

2. No outstanding fines in aggregate excess of $5.00 have accrued
to their card.

3. No materials borrowed for them from another library are overdue
               in any amount.

The library staff may not waive these regulations without the specific permission of the County Librarian.  However, the patron may request and receive a 24-hour hold on the item(s) he or she wishes to check out to allow the patron to correct the situation which has resulted in loss of eligibility to borrow.

Fees and Fines
The Gaines County Library has established, in addition to the schedule for lost or damaged items, the following schedule of fines for overdue materials as well as fees for other services provided by the Gaines County Library.

Payment is by cash or money order only for fines. Gaines County Library will not accept temporary checks nor out-of-state checks.

There is a one-day grace period on all overdue items, weekends and holidays are excluded.

Overdue materials FINES
Books:                               $0.10 per day, not to exceed $5.00
Books on Cassette and CD: $0.10 per day, not to exceed $5.00
Electronic Device Kit          $5.00 per day, not to exceed $25.00
Videocassettes:                  $1.00 per day, not to exceed $5.00
DVDs:                                $1.00 per day, not to exceed $5.00
CD-ROM:                            $0.10 per day, not to exceed $5.00

Patrons with responsibility for material in any format which is more than 38 days overdue are also responsible for any and all collection and/ or court costs incurred by the library in its efforts to secure the return of the material

FEES
Fees may be paid with cash, personal check or money order.

Black and White Copies/ Printing: $0.15 per page. If enlargement or reduction is required by the patron, the per-page fee applies to each step in that process. Enlargement and reduction is not an exact science and may take several pages.

Color Printing: $0.25 per page. Color equaling the size of the Library Card or larger is considered a Color Photo. If enlargement or reduction is required by the patron, the per-page fee applies to each step in that process. Enlargement and reduction is not an exact science and may take several pages.

Color Photos: $1.00 per page. Color equaling the size of the Library Card or larger is considered a Color Photo. If enlargement or reduction is required by the patron, the per-page fee applies to each step in that process. Enlargement and reduction is not an exact science and may take several pages.

Fax/ transmission: $1.00 per page. The Library’s cover sheet is included in the-per page fee.

Fax/ receipt: $0.25 per page. The Gaines County Library assumes no responsibility of notification of the receipt of a fax for an individual. The fax will be held by the library for one week and then shredded if not picked up. No effort to notify the individual of the arrival of the fax will be made.

Computer printouts: $0.15 per page: Black & White. See Color Printing fees above. This fee applies to all material printed by library printers including, but, not limited to, Internet downloads, CD-ROM product information, personal work, and graphics.

Damaged Materials: Different fees are applied to the various ways library materials can be damaged, including, but not limited to: torn pages, water damage, damaged book jackets, ink or crayon marks, rebind, barcode damage, and cracked video/DVD case.

Laminating: Different fees for the size of the material. Laminating for the public is done as staff time allows. The Library is not responsible for possible damages to the public’s property being laminated.

Internet and Wireless (WiFi) usage: No Charge.

Length of Loans – Seminole allows 50 total items, Seagraves allows 25 total items. (depending on patron’s card type status and availability of limited materials)

The Gaines County Library circulates tangible materials in a variety of formats including books, magazines, eReaders, books on cassette and CD, and CD-ROM. The following terms of loan are applicable as indicated:

          Reserves          Length of Loan       # allowed         Renewals
Books                 Yes               14 days              depends on branch    2 
Books on cassette & CD Yes     14 days              depends on branch    2 
Magazines           No                14 days              depends on branch    2
CD-ROM              No                14 days              depends on branch    2 
Reference           No                 none                 none                      none
Videocassettes/ DVD Yes          5 days                5                              1
Electronic Device Kit No         21 days               1 per Family              1

Lost and/ or damaged materials
Materials borrowed via any mechanism are the responsibility of the library patron. Replacement cost (not original purchase price) is the responsibility of any patron who borrows and loses any library material. In the case of children under the age of 18, it is the parents’/ legal guardian’s responsibility to pay for lost or damaged items in accordance with the following schedule of terms:
1. Retail replacement cost of any item which is lost or damaged beyond repair
    and for which a current price can be found plus a reprocessing fee of $5.00.
2. Average replacement cost for any item which is lost or damaged beyond
    repair and for which a current price cannot be found plus a reprocessing fee
    of $5.00. Average prices as of June of this calendar year are:
     Hard bound books       $27.00
     Soft bound books        $18.00
     Books on Cassette/CD $37.00
     Videocassettes            $12.00
     CD-ROM products        $12.00
     DVD                            $20.00
3. Materials borrowed through interlibrary loan which are lost or damage are
    charged to the patron according to the bill provided by the lending agency.
4. Lost periodical (magazine) $2.00 per issue
5. Bindery repair                  $14.00 per book
6. Minor repair (in-house)

An individual patron, or family members linked by guarantor in the Gaines County Library's integrated library system, showing habitual misuse of library materials through damage, damaged beyond repair, or loss, even though fines and fees are paid in full for said items may be restricted in the number of items available to them for checkout.
1. A note will be placed in the patron's electronic record including all
    guarantor/ guarantee(s) linked to the original patron account.
2. The patron will be given verbal notification upon next check-out and
    subsequent check-outs.
3. Restriction(s) will be based on individual circumstances if the need
    arises.

Interlibrary loan
When patrons want material that is not available within the Gaines County Library, we ask other agencies to provide it. This is the process of interlibrary loan. Materials borrowed through interlibrary loan have a circulation period determined by the lending library, not the Gaines County Library. We are happy to borrow materials from other libraries for you, but we ask that you respect the date by which those materials must be returned to their home libraries. When the Gaines County Library is lax in returning materials borrowed through interlibrary loan, the library can lose the privilege of borrowing materials in that way for any of its patrons. It is crucial that materials borrowed through interlibrary loan be returned in a timely manner. Habitual failure to do so may result in individual loss of the privilege in order to preserve the privilege for other library patrons. New Gaines County Library patrons cannot have an interlibrary loan request filled until they have been established as having an “Adult” status patron card for at least 30 days.

An Interlibrary Loan policy has been adopted and is available under separate cover.

Reserves
Patrons may reserve materials which are not immediately available for patron use, but are in the collection of the Gaines County Library. When the reserved materials are available to the patron who has placed the reserve, the library will notify the patron via phone and/ or email. The specific title of the material will not be stated to anyone other than the library patron who placed the reserve. If the patron is not available by phone, a message will be left. The date of the message will be noted and the material will be held for the patron for a period of three working days. If additional patrons are waiting for the material, the next patron on the list will be called and notified of the availability of the item, and the same procedure will be followed. If no additional patrons are waiting for the material, the material will be placed back into general circulation. In no circumstance will the library leave more than one message regarding a hold on a specific item. Relay of the message to the appropriate person in the household, and prompt retrieval of the material, are the responsibilities of the patron.

Confidentiality of LIBRARY Records
The Gaines County Library abides by the TEXAS PUBLIC INFORMATION ACT (LOCAL GOVERNMENT CODE, TITLE 5. OPEN GOVERNMENT; ETHICS; SUBTITLE A. OPEN GOVERNMENT; CHAPTER 552. PUBLIC INFORMATION; SUBCHAPTER A. GENERAL PROVISIONS; Sec. 552.124.  EXCEPTION:  CONFIDENTIALITY OF RECORDS OF LIBRARY OR LIBRARY SYSTEM and Sec. 552.023. SPECIAL RIGHT OF ACCESS TO CONFIDENTIAL INFORMATION), which states that records of this library that identify, or serve to identify, a person who requests, obtains, or uses library materials or services are confidential and are exempted from required disclosure under the Texas Public Information Act, Local Government Code Chapter 552.

Gaines County Library’s Confidentiality Policy is located on Page 33 of this document.

Reference ServiceS
The Gaines County Library serves a diverse public with unique individual needs and levels of ability to conduct research independently. At times of peak activity within the library, it is mandatory that rules for providing reference assistance be established.

The Gaines County Commissioners’ Court and Gaines County Librarian encourage staff of all levels to pursue continuing education opportunities which will enable them to better meet the needs of the library’s patrons. All staff members receive in-house training regarding appropriate responses to patron questions, including reference questions. This training includes reference interviewing techniques, reader’s advisory service, and bibliographic instruction. All staff members are taught to treat each question asked with respect insofar as the level of assistance required and the topic of the question. Names of users and the transactions that occur between users and the staff are confidential and not discussed outside a professional context.

Reference service and materials are available to all regardless of the age, race, sex, social, or economic status of the patron. Reference service and materials are available during all hours the library is open and are provided in response to all forms of inquiry including, but not limited to patrons in the library, the telephone, email, and TTY. The reference questions of patrons visiting the library are given the highest priority. All requests for information receive an answer or status report within one working day. Questions that cannot be answered with onsite resources are referred to another agency. Such referrals are verified and/ or mediated by library staff.

In the instance of legal, medical, investment, or tax reference questions, the staff may only guide the patron to the material available on the topic of interest. The staff may not evaluate or interpret the information provided nor may the staff define the meaning of terms, offer investment advice, select income tax forms, or serve as a surrogate for a professional in any of the fields listed above. If all materials within the library are beyond the understanding of the patron, the patron will be advised to consult with their professional from the above listed fields for additional information or advice.

Reference materials regardless of format may not be removed from the library without direct consent of the County Librarian.

TELEPHONE REFERENCE SERVICE
The library provides telephone reference service during the hours of library operation. Priority attention is given to patrons who are in the building and needing assistance. If possible, all information inquiries are handled on a first come-first served basis. If the library staff cannot provide immediate help, patrons wanting service will be contacted as soon as possible.

PHOTOCOPY SERVICE
The library provides a photocopy machine for the patron's convenience and to protect the library collection.  Copyright laws are to be followed by all patrons and staff making photocopies. The library has no responsibility for personal violations of copyright law.

Public Access to Electronic Information Networks
Libraries make it possible for citizens to have access to the information they need to make informed decisions. The Gaines County Library is committed to networking, which represents good public policy by maximizing the use of the resources of all types of libraries. Every library user benefits from expanded access to information beyond the four walls of a single library building.

The Gaines County Library uses electronic information networks such as the Internet for a variety of purposes:
1. Access to shared automation systems that provide bibliographic access to
    the collections of the local library and libraries in the region and across the
    state.
2. Access to the wealth of information resources available via the Internet.
3. Access to general and specialized shared licensed databases available to
    TexShare member libraries through regional and statewide cooperative
    programs.

Most resources available via the Internet and other electronic information networks are “global” resources rather than “local” resources. The library does not and cannot control the information content available through global resources such as information obtained from outside sources via the Internet.

Internet resources enhance and supplement resources that are available locally within a library. Library users must be aware that this library does not exercise control over information obtained via the Internet and must keep in mind the following points when evaluating information obtained via the Internet:
1. Information obtained via the Internet may or may not be reliable and may
    or may not be obtained from a reliable source.
2. Information obtained via the Internet may or may not be accurate.
3. Information obtained via the Internet may or may not be current and up to
    date.
4. Links to information on the Internet may not always be valid, and particular
    information sites on the Internet may sometimes be unavailable, and this
    unavailability often occurs unpredictably.
5. Certain information obtained via the Internet may be considered
    controversial by some library patrons.

The Gaines County Library urges library patrons to be informed consumers and carefully evaluate information obtained via the Internet. Library staff may be available to assist patrons in making judgments about the reliability or currency of certain types of Internet information sources, but are unable to provide definitive analysis of particular sources due to the extremely large variety and volume of information available via the Internet.

This library is not responsible for damages, indirect or direct, arising from a library patron’s use of Internet information resources.

Anyone using the Gaines County Library’s electronic information networks must read the “Internet Use Policy” and sign the “Electronic Information Networks Registration and User Agreement”. Acceptable, valid photo identification must be presented to gain access.

Patron Assistance and Instruction
The Gaines County Library’s staff may provide assistance to patrons in the use of electronic information networks as time and staff knowledge permits. Printed and online documentation and instructions are available at or near points of service. Formal instruction in particular aspects of electronic information network use may be available.

Use of Equipment and Networks
The Gaines County Library requires that library patrons using electronic information networks such as the Internet do so within the guidelines of acceptable use. The following activities are unacceptable:
1. Use of electronic information networks for any purpose that result in the
    harassment of other users,
2. Destruction of, damage to, or unauthorized alteration of the library’s
    computer equipment software or network security procedures,
3. Use of electronic information networks in any way that violates a Federal or
    State law,
4. Use of electronic information networks in any way that violates licensing
    and payment agreements between this library and network/ database
    providers,
5. Unauthorized duplication of copy-protected software or violation of
    software license agreements,
6. Violation of system security,
7. Behaving in a manner that is disruptive to other users, including but not
    limited to overuse of computer equipment that serves to deny access to
    other users.

Children’s Access to Electronic Information Networks
The Gaines County Library supports the right of all library users to access information and will not deny access to electronic information networks based solely on age as defined in these policies.

This library recognizes that the electronic information networks such as the Internet may contain material that is inappropriate for children. Parents are expected to monitor and supervise their children’s use of the Internet. Library staff is unable to monitor children’s use. Parents are encouraged to discuss with their children issues of appropriate use and electronic information network safety. These issues for discussion are included in the Gaines County Library Internet Safety Policy which has been adopted and is available under separate cover.

COLLECTION DEVELOPMENT

PURPOSE OF THE COLLECTION

The purpose of the Gaines County Library materials collection is to provide resources to assist individuals in their pursuit of educational objectives, intellectual and emotional growth, the enjoyment of leisure time and practical solutions to daily problems. The library is responsible to its potential constituency to announce this purpose statement, to evaluate and alter it as the community changes and to increase the opportunity for all potential users of its resources to achieve their purposes through the library.

The library keeps the collection vital and useful by retaining or replacing essential materials, and by removing, on a systematic and continuous basis, those works that are worn, outdated, of little historical significance, or no longer in demand. Materials that are removed from the library collection may or may not be made available for public purchase at book sales.

The Gaines County Library endeavors to build a collection representing varying points of view. The choice of library materials by users is an individual matter. Responsibility for the reading materials of children and adolescents rests with their parents or legal guardians. While a person may reject materials for himself or herself and for his or her children, he or she cannot exercise censorship to restrict access to the materials by others. The library supports intellectual freedom and has adopted the following statements as policy: ALA Freedom to Read Statement, ALA Library Bill of Rights, the “Freedom to View” statement of the American Film and Video Association and the Texas Library Association's Intellectual Freedom Statement.

Requests for reconsideration may be made only by registered patrons, and shall be made in writing and given to the County Librarian for a written response. Appeals are directed to the County Commissioners Court for the final decision.

The Purpose Statement assumes specific definitions for the term "Resources" and for the four categories of activity to which these resources are directed. The term "Resource" includes:
1. Print and non-print materials available within the Gaines County Library.
2. Electronic database sources
3. Resources in other libraries or locations to which the library may achieve
    access through interlibrary loan or a similar resource sharing process.

These resources respond to four categories of activity:
A. Resources for Education
    1. Materials that supplement the formal curriculum of primary, secondary
        and post-secondary schools.
    2. Materials that support self-education pursued apart from a structured
        or formal program.
B. Resources for Emotional and Intellectual Growth
    Materials that satisfy a personal need and relate to self-directed attempts
    at personal understanding and personal growth. The acquisition of these
    materials represents a commitment to the improvement of the quality of
    life of the individual.
C. Resources that Enhance the Enjoyment of Leisure Time
     Materials purchased as a source of pleasure and fun for the user.  These
     materials are not purchased as goal-oriented items, and therefore
     acquisitions decisions may rest more heavily upon the potential pleasure to
     be derived by the user than the critical appraisal of the materials.
D. Resources that Assist in the Practical Solution of Daily Problems
    1. Materials that empower the individual to live more independently.
    2. Materials generally directed at the solution of short-term problems.
    3. Materials that help individuals save money, improve health, save time,
        etc.

DEFINITION OF PATRON NEEDS TO BE ADDRESSED BY THE LIBRARY
The library acknowledges that each person has information needs that are important to that individual.

It also recognizes that it has limited financial resources to respond to these needs. The library has a responsibility to use public funds in ways that are advantageous to the largest number of its constituents. While the library's materials collection will not deny any need consistent with its mission, the library will nevertheless develop its collections with the recognition that it has the ability to meet certain needs more effectively and efficiently than other needs. It is cognizant of the availability of complementary information-giving institutions in the region and has examined the collections of other public and academic libraries in the area.

SELECTION RESPONSIBILITY
The responsibility for book selection rests with the library, operating within the framework of the policies enunciated herein, and adhering to generally accepted professional practices. 

Copyright Restrictions
The copyright laws of the United States (Title 17, United States Code) govern the reproduction, distribution, adaptation, public performance, and public display of protected material.

Under certain conditions, public libraries are authorized to lend, lease, or rent copies of computer programs and videotapes to patrons for nonprofit purposes. Any person who makes an unauthorized copy or adaptation of a computer program or videotape or redistributes the loaned copy or publicly performs or displays the computer program or videotape, except as permitted by Title 17 of the United States Code, may be liable for copyright infringement.

This institution reserves the right to refuse to fulfill a loan request if, in its judgment, fulfillment of the request would likely lead to violation of the copyright law.

MATERIALS SELECTION
Selection is the decision to add, retain or delete material as part of the library's resource collection. All materials, whether purchased by the library or donated to it, are evaluated in accordance with these guidelines. Each item is evaluated on its significance as an entire work rather than upon the merit of individual parts. Selection decisions may be made upon one or a combination of guidelines as applicable to the item in question. Guidelines used by the Gaines County Library to evaluate materials to be selected for its collection include:
     1. The needs of the community.
     2. The overall balance of the collection.
     3. The spirit of service and the philosophy of the library.
     4. The availability of material from other sources.
     5. Budgetary limitations.
     6. Suitability of the format of the item for library use.
    
7. Relation to existing collection and other material on the subject.
    
8. Reputation or significance of the author.
     9. Reviews in professional literature or patron request.
    10. Accuracy of the item.
   
11. Appearance in standard bibliographies and indexes
    12. In-print availability.
    13. Literary merit.
    14. Locally produced or authored material.
    15. Price.
    16. Suitability of reading level, interest level and treatment of subject to
          the age of the intended audience.
    17. Use of the material locally as assigned reading, viewing or listening.

Selection Tools
Because it is impossible for librarians to examine all items being considered for purchase, they depend on reliable selection aids. The librarians regularly depend on the reviews found in standard sources. Other selection aids, such as “Notable Book” lists chosen by the American Library Association, National Book Awards lists, Pulitzer Prize lists, and published lists of bestsellers may also be used as required.

Non-Book Materials
The criteria for and the methods of selection of non-book materials are the same as for books.

Non-book items purchased by the library for in-house use or for circulation may include pamphlets, computer software, microfilm, compact discs, recordings of books on compact discs, compact disc book kits, games, toys, puzzles, and puppets.

The acquisition of a variety of non-book materials is under constant evaluation and is subject to change. Cost of items, budget, use, and availability of new items are the determining factors in selection.

Collection Maintenance

Duplicate Copies
The number of copies purchased varies with the expected use of any item. As extensive use for individual titles is demonstrated, duplication to meet the demand is implemented.

Weeding
In order to maintain the best possible collection of materials, a continual weeding process takes place. Items are discarded if they are outdated, if they no longer circulate, if there are more duplicate copies than needed, or if they are in poor physical condition.

A complete weeding of the entire collection is accomplished every five years. Items discarded are plainly marked and may be sold in the book sale.

DISPOSAL OF SURPLUS LIBRARY MATERIAL
Library property (i.e. print and non-print materials, equipment, supplies and/ or any personal property) which in the judgment of the County Librarian is no longer necessary or useful for library purposes may be disposed of in the following manner:
1.  Books and non-print materials from the library's collection or gift materials
     may be discarded, sold, or, upon the approval of the Gaines County
     Commissioners, be given to local philanthropic, educational, cultural,
     government or other not-for-profit organizations.
2. Any other personal property having an individual current value of less than
    $100 may, at the discretion of the County Librarian, be discarded, turned in
    on new equipment or made available for sale in accordance with the
    policies of the Library's governing body.
3. No favoritism shall be shown to library employees, members of the Gaines
    County Commissioners or members of their immediate families who make
    bids on or purchase any Library item declared surplus.

Revision of Selection Policy
Because the needs of the community change, this materials selection policy is revised as needed and/ or is reviewed at least every five years.

Patron Requests
The library welcomes patron interest in the collection and will seriously consider all requests that specific materials be acquired. The library is under no obligation to fill any particular request if not deemed suitable to the collection. Patron requests will be reviewed using the materials selection criteria listed on page 17 of this document.

Any patron who would like to request a specific item for purchase should fill out a Suggested for Purchase form (see attachments).

Donations, Gifts and Memorials

General
The Gaines County Library is grateful for gifts, and its collection has been enriched by donations of materials as well as by contributions. Through donors, the library has been able to acquire materials which could not have been purchased otherwise. The library staff can supply, upon request, a list of needed materials for consideration by the donor.

Donation of Books and Audio Visual Materials
In accepting a gift of materials, the library reserves the privilege of deciding whether items donated should be added to the collection. Out of the many books and other materials which citizens so generously give, a considerable proportion can be used. Some materials cannot be used because any library material, though of value in itself, may be:
(1) a duplicate of an item of which the library already has a sufficient number;
(2) outdated--interesting but not of sufficient present reference or circulating
     value to the library; and/ or
(3) in poor condition--which would not justify the expense of processing it, i.e.
     cataloging and preparing it for circulation. The material will be judged by the
     same standards of selection as those applied to the purchase of new materials.
     The Gaines County Library accepts gift books with the understanding that
     books which are useful to the library collection will be retained and other
     books disposed of in whatever manner the librarian deems best. The Library
     necessarily reserves the right to interfile gifts with other collections on the
     same subject, so that all collections are organized and classified according to
     library standards for the best public service.

Gift Book Program
The Library welcomes monetary contributions specifically for book purchases in memorial to, or in honor of named individuals. In order that the Library can properly honor the generosity, a special form to record the information is used and should be completed.

Donation of Art Objects and Other Types of Materials
Although such gifts are usually welcomed and valued, final decision on their acceptance rests with the County Librarian and the Gaines County Commissioners.

Donations — Others, e.g. Monetary
The Library welcomes cash contributions, gifts of real property, stocks, and bonds. It is our custom to expend cash gifts on materials, equipment, or a project which is acceptable to the donor. Although it is unlikely, there may be an occasion in which the restrictions set by the donor make it impossible for the library to accept the contribution. All donations are subject to the approval of the County Librarian with the backing of the Gaines County Commissioners.

Recognition of Gifts
For memorial books to the library, the library may place within the book the name of the donor, if desired.  Accepted gifts will be honored in our gift remembrance book.

Use of Gifts
All gifts are accepted with the understanding that it may someday be necessary that they be sold or disposed of in the best interest of the library. The Library cannot commit itself to perpetually housing a donation.

Income Tax Statements
The library cannot appraise the value of a donation of materials or art. It will, however, issue the donor a letter acknowledging the donation. It is the donor's decision whether he or she will determine the value of the donation or utilize an independent appraiser. While the gifts to the Library as a governmental unit qualify as tax deductible, the donor will have to consider the particular circumstances of his or her situation for the specific effect.  

Restriction
No donation can be accepted unless it is given to the library without restrictions unless the Gaines County Commissioners have specifically adopted an agreement to do so. All gifts may be used, sold, or disposed of in the best interest of the library. All donations are accepted only if, in the opinion of the County Librarian and the Gaines County Commissioners, they are in the best interests of the library.

Form
A Gift Agreement Form must be signed by the donor and approved by the Library Director for unrestricted gifts and the Gaines County Commissioners for restricted gifts (see attachments).

Request for Reconsideration of Materials
Strong objection to any library materials must be made in writing by registered patrons according to “Procedures for Handling Complaints about Library Materials” provided in the attachments. Examination and reconsideration of materials, if necessary, will be handled as outlined in these procedures. A copy of these procedures as well as forms for registering complaints may be obtained in the Circulation Department where the material in question is housed, or in the Administration office.

The Gaines County Library subscribes to the provisions of the Library Bill of Rights and the Freedom to Read Statement as adopted by the American Library Association. These documents are considered a part of this policy. All individuals have the right to choose which library materials they will use. However, no one has the right to restrict the freedom of others to read whatever they wish. No book or other material in question is automatically removed from the collection because of an objection to it.

PATRON CONDUCT

If a patron is creating a disturbance or causing problems in the Library, the library staff has the authority or right to tell that patron to leave the library. If that patron refuses to comply and continues to cause problems, the police can then be contacted to eject that patron from the library.

PATRON CONDUCT ORDINANCE
The Gaines County Library is dedicated to providing access to knowledge and information through reading, writing, and quiet contemplation, providing patrons the right to use materials and services without being disturbed or impeded, and providing patrons and employees a secure and comfortable environment. The Texas Local Government Code provides the Gaines County Commissioners with the general power to carry out the spirit and intent of the Code in establishing and maintaining the library and providing library services. THE TEXAS PENAL CODE, TITLE 9. OFFENSES AGAINST PUBLIC ORDER AND DECENCY, CHAPTER 42. DISORDERLY CONDUCT AND RELATED OFFENSES, SEC. 42.04. DEFENSE WHEN CONDUCT CONSISTS OF SPEECH OR OTHER EXPRESSION provides the specific power to exclude from the use of the library any person who willfully violates an ordinance or regulation prescribed.”                

The County Commissioners of the Gaines County Library establishes its conduct ordinance as follows:

Section 1. A patron who engages in any activity that materially disrupts the use of library facilities, collections, or services by patrons or materially disrupts the ability of the staff to perform its duties shall cease such activity immediately upon request by library personnel.

Section 2. In such instances involving minors, identification will be requested and the incident may be reported to the parent or legal guardian.

Section 3. If, following a request, the patron fails or refuses to comply or responds to the request in an abusive fashion, he or she will be required to leave the library premises immediately for the balance of that calendar day. If he or she fails to leave, the police will be summoned.

Section 4. Library personnel will record instances in which patrons are required to leave the library in a ledger maintained by the library for that purpose. Upon the second recorded instance in which a patron is required to leave the library premises within a thirty-day period, the County Librarian shall bar the patron from use of library premises for a period of thirty days. Parents or legal guardians of minors will be notified in writing after the first recorded instance in which a minor is required to leave the library and advised of the consequences of any further recorded instances.

Section 5. Parents or legal guardians wishing to appeal such action may do so upon written request to the County Commissioners.

Section 6. In the event a patron barred from the use of the library attempts entry to the library during any such period of exclusion, the police will be summoned and informed of the prior action.

Section 7. In the event the patron persists in abusive conduct or disruptive behavior following such a period of exclusion, the County Librarian shall report to the County Commissioners such conduct following prior exclusion and the Commissioners will consider a long-term exclusion of that patron.

Section 8. This Ordinance shall take effect immediately upon enactment and approval according to law and be in full force and effect thereafter. A copy shall be posted within three days of enactment at the library and the Gaines County Clerk shall maintain a certified copy in the official records of the library available for public inspection.

volunteers/ insurance not carried
The Gaines County Library recognizes and appreciates the hard work and unique talents the volunteers of the community offer to the Gaines County Library throughout the year. All work performed by volunteers is done without compensation and at the risk of the volunteer. The library does not carry insurance which protects the volunteer in the case of accidental injury.

Attachments

American Library Association's Library Bill of Rights
American Library Association's Freedom to Read Statement
American Film and Video Association's Freedom to View Statement
Texas Library Association's Intellectual Freedom Statement
Policy on Lost, Damaged and Overdue Materials
Confidentiality Policy
Equipment and Computer Use Policy
Suggested for Purchase
Donations, Gifts and Memorials
Request for Materials Reconsideration
Patron Code of Conduct
Unattended or Disruptive Children Policy
Meeting Room Policy
Displays and Exhibits Policy


LIBRARY BILL OF RIGHTS

The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic policies should guide their services.
  I.  Books and other library resources should be provided for the interest,
       information, and enlightenment of all people of the community the
       library serves. Materials should not be excluded because of the origin,
       background, or views of those contributing to their creation.

 II. Libraries should provide materials and information presenting all points of
     view on current and historical issues. Materials should not be proscribed or
     removed because of partisan or doctrinal disapproval.

III. Libraries should challenge censorship in the fulfillment of their
     responsibility to provide information and enlightenment.

IV. Libraries should cooperate with all persons and groups concerned with
     resisting abridgment of free expression and free access to ideas.

V. A person’s right to use a library should not be denied or abridged because of
   origin, age, background, or views.

VI. Libraries which make exhibit spaces and meeting rooms available to the
     public they serve should make such facilities available on an equitable
     basis, regardless of the beliefs or affiliations of individuals or groups
     requesting their use.

Adopted June 18, 1948.
Amended February 2, 1961, and January 23, 1980,
inclusion of “age” reaffirmed January 23, 1996,
by the ALA Council.

FREEDOM TO READ STATEMENT

The freedom to read is essential to our democracy. It is continuously under attack. Private groups and public authorities in various parts of the country are working to remove or limit access to reading materials, to censor content in schools, to label "controversial" views, to distribute lists of "objectionable" books or authors, and to purge libraries. These actions apparently rise from a view that our national tradition of free expression is no longer valid; that censorship and suppression are needed to counter threats to safety or national security, as well as to avoid the subversion of politics and the corruption of morals. We, as individuals devoted to reading and as librarians and publishers responsible for disseminating ideas, wish to assert the public interest in the preservation of the freedom to read.

Most attempts at suppression rest on a denial of the fundamental premise of democracy: that the ordinary individual, by exercising critical judgment, will select the good and reject the bad. We trust Americans to recognize propaganda and misinformation, and to make their own decisions about what they read and believe. We do not believe they are prepared to sacrifice their heritage of a free press in order to be "protected" against what others think may be bad for them. We believe they still favor free enterprise in ideas and expression.

These efforts at suppression are related to a larger pattern of pressures being brought against education, the press, art and images, films, broadcast media, and the Internet. The problem is not only one of actual censorship. The shadow of fear cast by these pressures leads, we suspect, to an even larger voluntary curtailment of expression by those who seek to avoid controversy or unwelcome scrutiny by government officials.

Such pressure toward conformity is perhaps natural to a time of accelerated change. And yet suppression is never more dangerous than in such a time of social tension. Freedom has given the United States the elasticity to endure strain. Freedom keeps open the path of novel and creative solutions, and enables change to come by choice. Every silencing of a heresy, every enforcement of an orthodoxy, diminishes the toughness and resilience of our society and leaves it the less able to deal with controversy and difference.

Now as always in our history, reading is among our greatest freedoms. The freedom to read and write is almost the only means for making generally available ideas or manners of expression that can initially command only a small audience. The written word is the natural medium for the new idea and the untried voice from which come the original contributions to social growth. It is essential to the extended discussion that serious thought requires, and to the accumulation of knowledge and ideas into organized collections.

We believe that free communication is essential to the preservation of a free society and a creative culture. We believe that these pressures toward conformity present the danger of limiting the range and variety of inquiry and expression on which our democracy and our culture depend. We believe that every American community must jealously guard the freedom to publish and to circulate, in order to preserve its own freedom to read. We believe that publishers and librarians have a profound responsibility to give validity to that freedom to read by making it possible for the readers to choose freely from a variety of offerings.

The freedom to read is guaranteed by the Constitution. Those with faith in free people will stand firm on these constitutional guarantees of essential rights and will exercise the responsibilities that accompany these rights.

We therefore affirm these propositions:

1. It is in the public interest for publishers and librarians to make available
    the widest diversity of views and expressions, including those that are
    unorthodox, unpopular, or considered dangerous by the majority.

Creative thought is by definition new, and what is new is different. The bearer of every new thought is a rebel until that idea is refined and tested. Totalitarian systems attempt to maintain themselves in power by the ruthless suppression of any concept that challenges the established orthodoxy. The power of a democratic system to adapt to change is vastly strengthened by the freedom of its citizens to choose widely from among conflicting opinions offered freely to them. To stifle every nonconformist idea at birth would mark the end of the democratic process. Furthermore, only through the constant activity of weighing and selecting can the democratic mind attain the strength demanded by times like these. We need to know not only what we believe but why we believe it.

2. Publishers, librarians, and booksellers do not need to endorse every idea or
    presentation they make available. It would conflict with the public
    interest for them to establish their own political, moral, or aesthetic views
    as a standard for determining what should be published or circulated.

Publishers and librarians serve the educational process by helping to make available knowledge and ideas required for the growth of the mind and the increase of learning. They do not foster education by imposing as mentors the patterns of their own thought. The people should have the freedom to read and consider a broader range of ideas than those that may be held by any single librarian or publisher or government or church. It is wrong that what one can read should be confined to what another thinks proper.

3. It is contrary to the public interest for publishers or librarians to bar
   access to writings on the basis of the personal history or political
   affiliations of the author.

No art or literature can flourish if it is to be measured by the political views or private lives of its creators. No society of free people can flourish that draws up lists of writers to whom it will not listen, whatever they may have to say.

4. There is no place in our society for efforts to coerce the taste of others, to
    confine adults to the reading matter deemed suitable for adolescents, or
    to inhibit the efforts of writers to achieve artistic expression.

To some, much of modern expression is shocking. But is not much of life itself shocking? We cut off literature at the source if we prevent writers from dealing with the stuff of life. Parents and teachers have a responsibility to prepare the young to meet the diversity of experiences in life to which they will be exposed, as they have a responsibility to help them learn to think critically for themselves. These are affirmative responsibilities, not to be discharged simply by preventing them from reading works for which they are not yet prepared. In these matters values differ, and values cannot be legislated; nor can machinery be devised that will suit the demands of one group without limiting the freedom of others.

5. It is not in the public interest to force a reader to accept the prejudgment
    of a label characterizing any expression or its author as subversive or
    dangerous.

The ideal of labeling presupposes the existence of individuals or groups with wisdom to determine by authority what is good or bad for others. It presupposes that individuals must be directed in making up their minds about the ideas they examine. But Americans do not need others to do their thinking for them.

6. It is the responsibility of publishers and librarians, as guardians of the
    people's freedom to read, to contest encroachments upon that freedom by
    individuals or groups seeking to impose their own standards or tastes upon
    the community at large; and by the government whenever it seeks to
    reduce or deny public access to public information.

It is inevitable in the give and take of the democratic process that the political, the moral, or the aesthetic concepts of an individual or group will occasionally collide with those of another individual or group. In a free society individuals are free to determine for themselves what they wish to read, and each group is free to determine what it will recommend to its freely associated members. But no group has the right to take the law into its own hands, and to impose its own concept of politics or morality upon other members of a democratic society. Freedom is no freedom if it is accorded only to the accepted and the inoffensive. Further, democratic societies are more safe, free, and creative when the free flow of public information is not restricted by governmental prerogative or self-censorship.

7. It is the responsibility of publishers and librarians to give full meaning to
    the freedom to read by providing books that enrich the quality and
    diversity of thought and expression. By the exercise of this affirmative
    responsibility, they can demonstrate that the answer to a "bad" book is a
    good one, the answer to a "bad" idea is a good one.

The freedom to read is of little consequence when the reader cannot obtain matter fit for that reader's purpose. What is needed is not only the absence of restraint, but the positive provision of opportunity for the people to read the best that has been thought and said. Books are the major channel by which the intellectual inheritance is handed down, and the principal means of its testing and growth. The defense of the freedom to read requires of all publishers and librarians the utmost of their faculties, and deserves of all Americans the fullest of their support.

We state these propositions neither lightly nor as easy generalizations. We here stake out a lofty claim for the value of the written word. We do so because we believe that it is possessed of enormous variety and usefulness, worthy of cherishing and keeping free. We realize that the application of these propositions may mean the dissemination of ideas and manners of expression that are repugnant to many persons. We do not state these propositions in the comfortable belief that what people read is unimportant. We believe rather that what people read is deeply important; that ideas can be dangerous; but that the suppression of ideas is fatal to a democratic society. Freedom itself is a dangerous way of life, but it is ours.


This statement was originally issued in May of 1953 by the Westchester Conference of the American Library Association and the American Book Publishers Council, which in 1970 consolidated with the American Educational Publishers Institute to become the Association of American Publishers.

Adopted June 25, 1953, by the ALA Council and the AAP Freedom to Read Committee; amended January 28, 1972; January 16, 1991; July 12, 2000; June 30, 2004.

FREEDOM TO VIEW STATEMENT

The FREEDOM TO VIEW, along with the freedom to speak, to hear, and to read, is protected by the First Amendment to the Constitution of the United States. In a free society, there is no place for censorship of any medium of expression. Therefore, we affirm these principles:

1. It is in the public interest to provide the broadest possible access to films
    and other audiovisual materials because they have proven to be among the
    most effective means for the communication of ideas. Liberty of circulation
    is essential to insure the constitutional guarantee of freedom of expression.

2. It is in the public interest to provide for our audiences, films and other
    audiovisual materials which represent a diversity of views and expression.
    Selection of a work does not constitute or imply agreement with or
    approval of the content.

3. It is our professional responsibility to resist the constraint of labeling or
    prejudging a film on the basis of the moral, religious, or political beliefs of
    the producer or film maker or on the basis of controversial content.

It is our professional responsibility to contest vigorously, by all lawful means, every encroachment upon the public's freedom to view.

Adopted February, 1979
American Film and Video Association


THE TEXAS LIBRARY ASSOCIATION
INTELLECTUAL FREEDOM STATEMENT

A.  PREAMBLE
The Texas Library Association holds that the freedom to read is a corollary of the constitutional guarantee of freedom of the press. Freedom of choice in selecting materials is a necessary safeguard to the freedom to read, and shall be protected against extra-legal, irresponsible attempts by self-appointed censors to abridge it. The Association believes that citizens shall have the right of free inquiry and the equally important right of forming their own opinions, and that it is of the utmost importance to the continued existence of democracy that freedom of the press in all forms of public communication be defended and preserved. The Texas Library Association subscribes in full to the principles set forth in the LIBRARY BILL OF RIGHTS of the American Library Association, Freedom to Read Statement, and interpretative statements adopted thereto.

B. AREAS OF CONCERN
1. LEGISLATION. The Texas Library Association is concerned with legislation at
             the federal, state, local and school district level which tends to
             strengthen the position of libraries and other media of
             communication as instruments of knowledge and culture in a free
             society. The Association is also concerned with monitoring proposed
             legislation at the federal, state, local and school district level which
             might restrict, prejudice or otherwise interfere with the selection,
             acquisition, or other professional activities of libraries, as expressed
             in the American Library Association's LIBRARY BILL OF RIGHTS and the
             Freedom to Read Statement.

The Intellectual Freedom Committee works with the Legislative Committee to watch proposed legislation, at the various levels, which would restrict or interfere with the selection, acquisition, or other professional activities of libraries.

2. INTERFERENCE. The Association is concerned with the proposed or actual
             restrictions imposed by individuals, voluntary committees, or
             administrative authority on library materials or on the selection
             judgment, or on the procedures or practices of librarians.

The Intellectual Freedom Committee attempts to eliminate restrictions which are imposed on the use or selection of library materials or selection judgment or on the procedures or practices of librarians; receives requests for advice and assistance where freedom has been threatened or curtailed; and recommends action to the Executive Board where it appears necessary.

3. MATERIALS SELECTION POLICY. The Texas Library Association believes that
             every library, in order to strengthen its own selection process, and to
             provide an objective basis for evaluation of that process, should
             develop a written official statement of policy for the selection of
             library materials.

The Intellectual Freedom Committee encourages all libraries to develop a written statement of policy for the selection of library materials which includes an endorsement of the LIBRARY BILL OF RIGHTS.

4. EDUCATION. The Texas Library Association is concerned with the continuing
             education of librarians and the general public in understanding and
             implementing the philosophy inherent in the LIBRARY BILL OF RIGHTS
             and the ALA Freedom to Read Statement.

The Intellectual Freedom Committee supports an active education program for librarians, trustees, and the general public.

5. LIAISON WITH OTHER ORGANIZATIONS. The Texas Library Association, in
             order to encourage a united front in defending the rights to read,
             shall cooperate with other organizations concerned with intellectual
             freedom.

The Intellectual Freedom Committee advises on TLA positions and cooperates with other organizations.

Adopted September 15, 1972 by the TLA Council
Reaffirmed April 7, 1995 by the TLA Council

______________________________________________

Policy on Lost, Damaged, and Overdue Materials

The Gaines County Commissioners have the power through the TEXAS FINANCE CODE, TITLE 5. PROTECTION OF CONSUMERS OF FINANCIAL SERVICES, CHAPTER 392. DEBT COLLECTION, SUBCHAPTER A. GENERAL PROVISIONS to provide, by ordinance, fines and penalties for injury to any book or other library material, or to any real or personal property belonging to or in the custody of the library, and for failure to return any book or other material or personal property belonging to or in the custody of the library and to exclude from the use of the library any person who willfully violates the rules prescribed by the Commission. The purpose of this policy is to prevent, discourage, and prohibit the injury to any book or library material or property, real or personal, and the failure to return any book or library material or property to the library. Therefore, the policy of the Gaines County Library is as follows:

Section 1: Any person who shall fail to return, in undamaged condition, any book or library material belonging to or originally borrowed from the custody of the library shall be punished as herein provided:
                A. Fines (adult or juvenile borrowers)
                   (1) Books, periodicals, paperbacks, and books on cassette and
                        CD - both adult and juvenile - $0.10 per day, with a maximum
                        fine of $5.00 per item;
                   (2) VHS or DVD movies - both adult and juvenile - $1.00 per day, with
                        a maximum fine of $5.00 per item;
                B. Fees for lost, stolen or broken library cards
                    (1) Adult and Juvenile - $1.00 per card for each card.
This fee is
                        increased to $5.00 when a library card must be replaced a
                        second and third time. If a library card is lost more than three
                        times the cost will be $10.00 each time afterwards;
                 C. Lost materials
                     (1) Cataloged books, paperbacks, movies, books on cassette and
                          CD - replacement cost plus a $5.00 per item processing fee;
                     (2) Periodicals - replacement cost $2.00
                  D. Damaged materials
                     (1) If items are returned in damaged condition, but can be
                          rebound, a bindery fee of $14.00 per item will be charged;
                     (2) If items are returned in damaged condition that makes them
                          unusable, value or replacement cost plus processing fee will be
                          charged for each item.
                          (a) Damaged beyond repair material will become the property
                               of the patron after the replacement cost and processing fee
                               is paid in full.
                          (b) Damaged beyond repair material will only be held for 90
                               days for the patron to view. After the allotted time, the
                               material will be permanently discarded. Library staff will
                               enter a note in the patron record with date(s) and initials of
                               the Library staff entering the note.
                   E. Electronic Device Kit
                      (1) eReader Device Late Return Fees are $5.00 per day that the
                           Library is open following the eReader date due.
                      (2) The patron is responsible for full replacement cost if the
                           Electronic Device or any parts are lost, stolen, damaged, or
                           otherwise not returned. $95.00

Section 2: The term "replacement cost" used in Section 1 above is the price the library must pay to obtain another copy of the item, as listed in the vendor of origin's pricing, Amazon.com, and such sources. If the particular title is no longer available, the cost is the cost of the amount entered into the library's database at the time of purchase.

Section 3: As to lost materials (Section 1(C) above), the Library will utilize a refund policy on the following terms: cataloged books, paperbacks, movies , audio CDs and cassettes, may be returned within 90 days for a refund of the value or replacement cost paid subject to the rules relating to damaged materials and fines for overdue material. The processing fee of $5.00 will not be refunded.

Section 4: In addition to the foregoing, in the event that any person's failure to return any book or library material, in an undamaged condition, is determined to be willful, the County Librarian shall report such violation to the County's Attorney for prosecution pursuant to the applicable terms of the Texas Criminal Code and shall exclude such person from further use of the library or any privileges attendant thereto until full restitution to the library has been made. For purposes of this section, "willful" is to mean "without good cause."

Section 5: All fines and penalties for the commission of injury upon the library, its grounds, or the property thereof shall be paid into the general fund of the library or the body enforcing this ordinance.

Confidentiality Policy

The Gaines County Library abides by the TEXAS PUBLIC INFORMATION ACT (LOCAL GOVERNMENT CODE, TITLE 5. OPEN GOVERNMENT; ETHICS; SUBTITLE A. OPEN GOVERNMENT; CHAPTER 552. PUBLIC INFORMATION; SUBCHAPTER A. GENERAL PROVISIONS; Sec. 552.124.  EXCEPTION:  CONFIDENTIALITY OF RECORDS OF LIBRARY OR LIBRARY SYSTEM and Sec. 552.023. SPECIAL RIGHT OF ACCESS TO CONFIDENTIAL INFORMATION), which states that records of the Gaines County Library that identify, or serve to identify, a person who requests, obtains, or uses library materials or services are confidential and are exempted from required disclosure under the Texas Public Information Act, Local Government Code Chapter 552.

Introduction
The Gaines County Library (referred to as "library") is a central resource where information and differing points of view are available. Library users are free to use the library and its materials and services without government, community, or individual interference, in accordance with existing library policy.

Policy
Records of this library that identify, or serve to identify, a person who requests, obtains, or uses library materials or services are confidential and are exempted from required disclosure under the Texas Public Information Act, Local Government Code Chapter 522. Certain exceptions apply.

Exceptions:
Such records may be disclosed if:

a) The library determines that disclosure is reasonably necessary to the
    operation of the library and the records are not confidential under other
    state or federal law.
b) The records are released to the person, or the person's authorized
    representative, to whom the information relates.
c) The records are required under a valid court order, subpoena, or as
    provided for under the provisions of the Texas Public Records Act.

Except as identified above, library staff and volunteers will not provide a patron's personally identifiable information to anyone other than the patron, who may be asked to verify his of her identity. Examples include: titles of items checked out, overdue or on reserve; addresses; phone numbers; or any other personal information. When a patron is unable to confirm his or her identity as required, a printout of the requested information may be mailed to the patron using the mailing address provided in the library's registration records.

Information such as number of items checked out or fines amount are not considered confidential and may be disclosed.

The library record of a minor has the same confidentiality protection under library policy as that of any other patron. The library allows parents or legal guardians to obtain specific information about a minor child's library records when materials are overdue or lost.

General Guidelines in Implementing This Policy

Confidentiality of library records is a basic and ethical responsibility of librarianship. As a matter of policy or procedure, the County Librarian should insure that:

   ♦ He/ she consults with the County Attorney to make the County Attorney
      aware of policy and agree to its interpretation.

   ♦ The library staff and governing body are familiar with the ALA Policy on
      Confidentiality of Library Records, the ALA Code of Ethics, the Policy
      Concerning Confidentiality of Personally Identifiable Information about
      Library Users, and the library confidentiality article of the Texas Public
      Information Act.

Requests for Information
The library staff member receiving the request to examine or obtain information relating to circulation or other records identifying the names of library users will immediately refer the person making the request to the County Librarian.

The County Librarian, upon receipt of such warrant, process, order, or subpoena, shall consult with the County Attorney to determine if such warrant, process, order, or subpoena is valid and enforceable.

If the warrant, process, order, or subpoena is not valid and enforceable, insistence shall be made that such defects be rectified before any records are released.

Any threats or unauthorized demands (i.e., those not supported by a warrant, process, order or subpoena) concerning circulation and other records identifying the names of library users shall be reported to the County Attorney.

Any problems relating to the privacy of circulation and other records identifying the names of library users which are not provided for above shall be referred to the County Attorney.

TEXAS PUBLIC INFORMATION ACT

Sec. 552.124. EXCEPTION: CONFIDENTIALITY OF RECORDS OF LIBRARY OR LIBRARY SYSTEM.
(a) A record of a library or library system, supported in whole or in part by
     public funds, that identifies or serves to identify a person who requested,
     obtained, or used a library material or service is excepted from the
     requirements of Section 552.021 unless the record is disclosed:
     (1) because the library or library system determines that disclosure is
          reasonably necessary for the operation of the library or library system
          and the record is not confidential under other state or federal law;
     (2) under Section 552.023; or
     (3) to a law enforcement agency or a prosecutor under a court order or
          subpoena obtained after a showing to a district court that:
         (A) disclosure of the record is necessary to protect the public safety; or
         (B) the record is evidence of an offense or constitutes evidence that a
               particular person committed an offense.
(b) A record of a library or library system that is excepted from required
     disclosure under this section is confidential.

Sec. 552.023. SPECIAL RIGHT OF ACCESS TO CONFIDENTIAL INFORMATION.
(a) A person or a person's authorized representative has a special right of
     access, beyond the right of the general public, to information held by a
     governmental body that relates to the person and that is protected from
     public disclosure by laws intended to protect that person's privacy
     interests.
(b) A governmental body may not deny access to information to the person, or
     the person's representative, to whom the information relates on the
     grounds that the information is considered confidential by privacy
     principles under this chapter but may assert as grounds for denial of access
     other provisions of this chapter or other law that are not intended to
     protect the person's privacy interests.
(c) A release of information under Subsections (a) and (b) is not an offense
     under Section 552.352.
(d) A person who receives information under this section may disclose the
     information to others only to the extent consistent with the authorized
     purposes for which consent to release the information was obtained.
(e) Access to information under this section shall be provided in the manner
     prescribed by Sections 552.229 and 552.307.

Added by Acts 1995, 74th Leg., ch. 76, Sec. 5.03(a), eff. Sept. 1, 1995; Acts 1995, 74th Leg., ch. 1035, Sec. 11, eff. Sept. 1, 1995.
Amended by:
Acts 2011, 82nd Leg., R.S., Ch. 1229 (S.B. 602), Sec. 16, eff. Sept. 1, 2011. <http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.552>.

Staff must have the ability to maintain strict patron confidentiality, knowledge of ethics as applicable to library service, familiarity with ALA Code of Ethics, Library Bill of Rights and Freedom to Read Statements, and confidentiality consistent with library policy and procedures.

Procedures for Handling Patron Confidentiality
Patron Requests:

A patron must present their library card barcode number, either in person or on the telephone, before any information will be given concerning:

1. Items charged out
2. Items overdue
3. Fine information
4. Hold information (either items on hold or those awaiting collection)

When speaking to a family member and not to the patron, information about the material should be restricted to information that does not reveal the content.

Sample:
     1. A movie borrowed is overdue and should be returned.
     2. A book that had been reserved is now in and can be picked up.

If a person other than the patron requests information, staff will state that they are only permitted to discuss specific information with the patron.

Patron Personal Information:
Address, phone numbers, or any other personal information from a patron's record may not be given out without direct consent of the County Librarian.

____________________________________________________________________


Equipment and Computer Use Policy

The Library reserves the right to limit, refuse, and/ or ban any patron from using library equipment and computers. Use is limited to patrons in good standing, i.e., all fines have been paid, all overdue materials have been returned, any lost materials have been paid for, and the patron has a current local library card.

Anyone using the Gaines County Library’s electronic information networks must read the “Internet Use Policy” and sign the “Electronic Information Networks Registration and User Agreement”. Acceptable, valid photo identification must be presented to gain access.

Persons under the age of 9 must be accompanied by a parent, legal guardian or responsible caregiver who is 15 years of age or older while using library equipment or computers. Equipment or computer use is on a “first come, first served” basis. However, all patrons shall log in at the circulation desk prior to use to avoid conflicts with patrons who may be waiting for a computer to become available. If a user has not logged in at the circulation desk, that user will be required to give up the usage if a patron who has logged in is waiting.

In addition, these rules apply for library computer use:
1. Usage is limited to a one (1) hour block, however, the patron may continue
    to use the computer in 15 minute intervals until another patron wishes to
    use it.
2. Computer stations are limited to one (1) person at a time, unless a parent is
    helping a child, or no more than two (2) patrons [adult or youth] are
    working on a project together – or – if more than two (2) patrons have prior
    approval from library staff.
3. Copyright laws forbid duplication of copyrighted software.
4. The Library may restrict the use of personal software on library computers.
    Library software shall not be copied. 

There is a charge of $0.15 per page of printing black ink, or $0.25 for color copies, $1.00 for color photos, from a library computer.

Library Procedures Relating to Electronic Networks

This library has developed certain procedures to assist staff and patrons in the use of electronic information resources. These procedures include (but are not necessarily limited to) the following:

1. Time limits for access to allow use of resources by the maximum number of
    library patrons,
2. Cost recovery for printouts using the library’s computer equipment,
3. Priority usage for accessing the library’s online catalog,
4. Specific instructions for downloading including compliance with virus
    protection measures,
5. A registration and use agreement form that must be completed prior to
    usage.

Violation of any aspect of this policy may result in the loss of library privileges.

Use of Equipment and Networks

The Gaines County Library requires that library patrons using electronic information networks such as the Internet do so within the guidelines of acceptable use. The following activities are unacceptable:

1. Use of electronic information networks for any purpose that result in the
    harassment of other users,
2. Destruction of, damage to, or unauthorized alteration of the library’s
    computer equipment software or network security procedures,
3. Use of electronic information networks in any way that violates a Federal or
    State law,
4. Use of electronic information networks in any way that violates licensing
    and payment agreements between this library and network/ database
    providers,
5. Unauthorized duplication of copy-protected software or violation of
    software license agreements,
6. Violation of system security,
7. Behaving in a manner that is disruptive to other users, including but not
    limited to overuse of computer equipment that serves to deny access to
    other users.

Children’s Access to Electronic Information Networks

The Gaines County Library supports the right of all library users to access information and will not deny access to electronic information networks based solely on age as defined in these policies.

This library recognizes that the electronic information networks such as the Internet may contain material that is inappropriate for children. Parents or legal guardians are expected to monitor and supervise their children’s use of the Internet. Library staff is unable to monitor children’s use. Parents or legal guardians are encouraged to discuss with their children issues of appropriate use and electronic information network safety.

Electronic Information Networks Registration and User Agreement

Name (please print)

___________________________                  ___________________________
                    Last                                                          First

Registration and User Agreement


1. I have read the policies concerning the use of the Gaines County Library’s
    Internet computer and agree to abide by the policies.
2. I agree to pay any repair or replacement costs of equipment or software
    damaged by myself or by minors for whom I am responsible.
3. I understand that copyright laws restrict duplication of copyrighted
    software, and I will follow all copyright laws.
4. I understand that if I fail to abide by the Gaines County Library’s Internet
    policies, I will lose eligibility for use of this service.
5. I understand and acknowledge that the Internet contains material of a
    controversial nature including pornography, obscenity, inflammatory or
    dangerous material, and that Gaines County Library has no control over the
    Internet and assumes no responsibility for the content, quality, accuracy,
    currency, or appropriateness of any Internet resources.

__________________________________________________________________
Signature:

Library Card Barcode Number: ________________________________________

Date: _____________________________________________________________

Patrons Under the Age of 18

As the parent or legal guardian of __________________________________, I give permission for my child to use the Internet computer(s) at the Gaines County Library. I understand that I am responsible for monitoring my child’s appropriate use of this service, that I am responsible for any damage that may occur, and that I have read, understand, and agree to the above statements.

Parent or Legal Guardian Signature:

_________________________________________________________________

Date: ____________________________________________________________

____________________________________________________________________

Suggested for Purchase

The library welcomes patron interest in the collection and will seriously consider all requests that specific materials be acquired. The library is under no obligation to fill any particular request if it is not deemed suitable to the collection based on our Collection Development Policy.

I suggest the library purchase the following item:

*TITLE____________________________________________________________

*AUTHOR__________________________________________________________

Publisher_____________________________________Year_________________

ISBN______________________________________________________________

*Where did you hear about this title? __________________________________

 _________________________________________________________________

*Your Name ________________________________________________________

*Library Card Number________________________________________________

Starred items (*) must be completed for consideration of any material.   Thank you.

===========================================================

Please let me know the status of my request by:

Telephone___     Phone number ___________________

Postcard____      Mailing address______________________________________
__________________________________________________________________

I will check back_____    I do not need a follow up_____

Donations, Gifts and Memorials

The library is grateful for gifts and its collection has been enriched by donations of materials as well as by contributions. In accepting a gift of materials, the library reserves the privilege of deciding whether items donated should be added to the collection. Out of the many books and other materials which citizens so generously give, a considerable proportion can be used. Some materials cannot be used because any library material, though of value in itself, may be:

1. a duplicate of an item of which the library already has a sufficient number;
2. outdated—interesting, but not of sufficient present reference or circulating
    value to the library; and/ or
3. in poor condition—which would not justify the expense of processing it, i.e.
    cataloging and preparing it for circulation.

The material will be judged by the same standards of selection as those applied to the purchase of new materials. The Gaines County Library accepts gift materials with the understanding that gifts that are useful to the library collection will be retained and others disposed of in whatever manner the librarian deems best. The Library necessarily reserves the right to interfile gifts with other collections on the same subject, so that all collections are organized and classified according to library standards for the best public service.

I/ we would like to contribute $                            for a book to be placed in the library.

As a memorial for:

                                                                                                                          

or in honor of:                                                                                                                                             

on the occasion of a birthday                        , wedding anniversary                     ,

graduation                          , or other (please specify)                                         .

The subject matter we prefer for this book is (please specify if you have a preference)

                                                                                                                          

                                                                                                                          

The Library will notify the following that this donation has been added to the Library’s collection in memory of or honoring the above. In the space provided, please indicate the relationship between the honoree and the person to be notified of the donation.

Relationship:                                                                                                       

Name of person to be notified:                                                                            

Address of person to be notified:                                                                        
                                                                                                                          

Donor Information

Name of donor:                                                                                                   

Address of donor:                                                                                                                                                                                                                           

Please make money orders payable to the Gaines County Library Memorial Fund.

Please return this form to: ____________________________________

gift agreement form

Donor                                                                                     Date                     

Address                                                                                                                  (Street)                                              (City)                        (State)         (Zip)

Description of material donated:                                                                                                                                                                                                  

Information concerning the material or donor which would be helpful in organizing and cataloging this material:
                                                                                                                                                                                                                                                                                                             
                                                              

This Gift Agreement transfers legal title of the gift to the Gaines County Library.
                 Unrestricted gift
                 Restrictions (please specify)
                                                          

                                                                                                               

I have read the gift policy provisions of the Gaines County Library and agree that they are acceptable.

 

Donor signature:                                                                     Date                      

Accepted for the Library by:                                                   Date                       County Librarian signature

--------------------------------------------------------------------------------------------------------------------

For restricted gifts only:

                                                                                 Date                                 
County Judge signature

 

                                                                                 Date                                   
Commissioner Precinct 1 signature

 

                                                                                 Date                                    Commissioner Precinct 2 signature

 

                                                                                  Date                                    Commissioner Precinct 3 signature

 

                                                                                  Date                                   Commissioner Precinct 4 signature

 

Date of Commissioners Court Approval :                                                             

_____________________________________________________

Materials Reconsideration Procedures

1. If registered patrons wish to file a complaint about library materials, Form
    I, Complaint About Library Materials, should be completed. This form stays
    on file with the County Librarian. The County Librarian will examine the
    material, as well as critical reviews of the material. Repeated complaints
    about specific works or materials in general will generate a reconsideration
    of a specific work and/ or selection policies.
2. If registered patrons wish to have materials reconsidered (as opposed to
    filing a complaint without definite action), they may fill out Form II,
    Request for Reconsideration of Library Materials.
3. When Form II is completely filled out and returned to the library, the
    County Librarian will review the complaint and the material to determine
    whether the item should remain or be removed from the collection. The
    County Librarian should be informed of the complaint and of the decision.
4. The County Librarian will write a letter to the patron who initiated the
    complaint, outlining the above procedures and announcing the disposition
    of the material in question. The letter may also include a statement inviting
    the patron to the library to discuss the matter with the County Librarian.
5. After an interview with the County Librarian, a patron desiring further
    action can make a request in writing for a hearing before the County
    Commissioners, who have final authority.

Form I—Complaint About Library Material

Material: __________________________________________________________

Date: _____________________________________________________________

Name: ____________________________________________________________

Address: __________________________________________________________

     _______________________________________________________________

Telephone: ________________________________________________________

Complaint Represents: _________ Individual _________ Organization

Reason for Complaint: _______________________________________________

    ________________________________________________________________

    ________________________________________________________________

    ________________________________________________________________

Signature: _________________________________________________________

Took Form II: _________Yes _________ No
Date Form II Returned: ______________________________________________

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Form II—Request for Reconsideration of Library Materials

Author: ___________________________________________________________

Title: _____________________________________________________________

Publisher or Distributor: _____________________________________________

Request Initiated by: ________________________________________________

Address: _______________________________ Telephone: _________________

City: __________________________________ Zip code: __________________

    Request represents:

                  _______ Individual

                  _______ Organization, list name____________________________

                  _______ Other, list name __________________________________

1. Have you read or viewed the entire work? ____________________________

    If not, what parts? ________________________________________________

2. To what in the material do you object? (Please be specific; cite pages or
    sections.)

    ________________________________________________________________

    ________________________________________________________________

3. What good or valuable features do you find in the material?_____________

   _________________________________________________________________

4. What do you believe is the theme of this work?________________________

   _________________________________________________________________

5. What do you feel might be the result of reading or viewing this material?

    ________________________________________________________________

    ________________________________________________________________

6. Have you read any reviews of this material? __________________________

    If yes, specify: ___________________________________________________

    ________________________________________________________________

7. Do you think this material would be more appropriate for a different age
    group? Please explain:

    ________________________________________________________________

8. What would you like the library to do about this material? ______________

    ________________________________________________________________

9. Can you recommend other material that would convey as valuable a picture
    and/ or perspective of the subject treated? __________ If yes, please
    specify:

    ________________________________________________________________

 

    Date: _________________ Signature: ________________________________

____________________________________________________________________


PATRON CODE OF CONDUCT

To insure that all patrons may have considerate use of the Gaines County Library, appropriate behavior is expected. Violation of any of the following rules will result in a warning and/ or expulsion from the property. Whenever necessary, police will be contacted. The County Librarian and supervisory staff have authority to carry out all powers of this policy.
  1.  No loud talking or boisterous behavior (running, excessive seat changing,
       etc.).
  2.  No food or drink may be consumed in the library (except with prior
       approval of the County Librarian).
  3.  No sleeping or loitering in the Library
  4.  No smoking or tobacco products inside the library.
  5.  No destruction or mutilation of library property.
  6.  No parking bicycles or other vehicles in a manner that blocks or hinders
       entry to the library.
  7.  No conduct which is disruptive to the operation of the library or
       threatening to patrons, staff, or library property.
  8.  Improper acts, which are subjected to prosecution under criminal or civil
       codes of law, are prohibited.
  9. Service animals for the disabled are admitted, but other animals or pets
       are to remain outside the building.
10. Children younger than 9 years of age must be accompanied by an adult at
      all times. A responsible caregiver, may accompany a child younger than 10
      without an adult. An effort will be made to contact the parents of
      unattended children. Children who are causing a disturbance will be dealt
      with as the need arises. Children remaining on the premises after closing
      time will be reported to Law Enforcement.
11. Patrons shall not engage in soliciting, canvassing, or conducting surveys
      not authorized by the County Librarian.
12. The public may use the library’s phone only to call for a ride or in case of
      an emergency. No personal phone calls will be allowed (except with prior
      approval of the County Librarian or Branch Manager).
13. Cell phones must be turned off or put on vibrate in the library building. If
      a patron needs to make or answer a call, they need to use their phone
      outside of the building.

Unattended and Disruptive Children Policy

Parents or legal guardians are responsible for the behavior of their children while they are in the Library. The Gaines County Library staff is committed to help children with activities related to the Library. However, Library staff cannot, nor is it their responsibility to serve as baby-sitters, teachers, or disciplinarians. Violations of this policy are grounds for suspension of library privileges. Whenever advisable, the Library will notify the parent or legal guardian of incidents involving an unattended or disruptive child. [Form follows.]

Children under the age of 9 must be accompanied and directly supervised at all times by a parent, legal guardian or other responsible caregiver who is at least 15 years old. When the safety of an unattended child is in doubt, or the parent, legal guardian or responsible caregiver cannot be located, or if the Library is closing, library staff is authorized to call the police and stay with the child until the police arrive. Attempts will be made to reach parents or legal guardians, but in no instance will staff take young people home.

From time to time, the Gaines County Library schedules or provides programs that are designed and suitable for attendance by children without parental supervision. Such program announcements will so indicate, and if no indication is included, then supervision is required. When so indicated, if the parent, legal guardian or caregiver intends to be absent, they must leave word at the circulation desk as to their whereabouts and, if possible, a phone number where they or a responsible adult can be contacted.

Children over the age of 8 may use the Library unattended by an adult, subject to other Library rules and policies concerning behavior, conduct, and demeanor.

Disruptive behavior is any behavior on library premises that infringes on the rights of others using the library as referenced in the Patron Code of Conduct. In order to assure an environment conducive to reading and viewing and to promote an atmosphere in which lifelong learning and personal development can occur, disruptive children will not be allowed to interfere with library service to others. Library staff will approach disruptive children in the following manner:

  Give a verbal warning to the child, dependent on the child’s age and
    comprehension, indicating that such behavior is disruptive to other library
    users and is unacceptable.
  If the disruptive behavior continues, approach the parent, legal guardian or
    caregiver with the same warning. If the child is unattended, give the child a
    second warning.
♦ If the disruptive behavior still continues, request the parent, legal guardian
   or caregiver to escort the child from the library premises. If the child is
   unattended, staff should use discretion in asking the child to leave taking
   into consideration the child's safety.
♦ If the child's disruptive behavior continues and he or she refuses to leave the
   library premises, library staff will call the police dispatcher.

Library staff will document any incidents involving unattended or disruptive children and inform their supervisor. In all instances, the staff member in charge must be informed before appropriate action is taken.

Unattended or Disruptive Children Parental/ Legal Guardian
Notification Letter

Dear                                                    ,

The Gaines County Library has recently experienced an incident involving your child,
                                                                                                                   ,
where they were:

_____ on Library grounds unattended by you or a responsible caregiver.

_____ behaving in a manner disruptive to library services.

A copy of the Library’s policy on Unattended or Disruptive Children is enclosed here for your attention. We ask that you review this policy and make every effort to follow it. We do not wish to suspend Library privileges for you or your family, but the safety of children as well as the proper operation of the Library is our first responsibility. If you have any questions regarding this policy or its enforcement, please contact the undersigned.

Very Truly Yours,

                                                           
Gaines County Librarian

___________________________________________________________________


Meeting Room Policy

The Gaines County Library welcomes public use of its meeting facilities. This Meeting Room Policy establishes guidelines and procedures for use of the Library's meeting facilities. The County Librarian is responsible for implementing this policy and for maintaining reservation lists.

The public meeting room is for library and public use. Use of the public meeting room by any group signifies acceptance of the terms of this policy.

General Guidelines

The meeting room at the Gaines County Library is designed to meet general informational, educational, cultural and civic needs including activities such as discussion groups, panels, lectures, conferences, seminars, exhibits, displays, story times, puppet shows and films.

♦ To be eligible to use the meeting room, any group or organization must be
   nonprofit and should include three or more individuals.
♦ The $50.00 meeting room deposit is made at the time of the reservation
   with the understanding that it is forfeited in full unless the meeting room is
   left in the same clean, orderly fashion in which the organization found it at
   the beginning of the meeting.
♦ Use of the Library's meeting room does not constitute library or county
   endorsement of viewpoints expressed by participants in the program.
   Advertisement or announcements implying such endorsements are not
   permitted.
♦ Solicitation, admission, or other charges, money-raising activities, and/ or
   sales other than library related are not allowed. Instructional fees and
   honoraria are permitted.
♦ County or library needs may pre-empt any other scheduled event.
♦ Smoking, tobacco use, and/ or alcoholic beverages are not allowed.

Reservations

Requests for use of the meeting room may be made in person, by telephone or in writing. Requests will be honored on a first-come, first-served basis.
♦ When making a reservation please provide:
   • Name of organization
   • Name, address, and telephone number of the responsible person
   • Total number of persons expected to attend
♦ Reservations are accepted within each current calendar year (January 1 -
   December 31). Groups may request multiple reservations during December
   for the following year.
♦ To provide an opportunity for new groups to use the meeting room, a group
   may use the meeting room only once each month without direct consent of
   the County Librarian.
♦ Notice of cancellation should be made as soon as possible. After 30 minutes,
a group may forfeit its reservation if it fails to appear as scheduled.
♦ Groups may not assign their reservations to other groups.
♦ The meeting room may not be reserved for social gatherings such as
   showers, birthday parties, dances, etc., or for religious services.
♦ The individual making the reservation, as well as the membership of the
   group as a whole, will be held responsible for any and all damages that may
   occur as a result of the use of the facilities.
♦ Permission to use the meeting room may be withheld from groups failing to
   comply with the Meeting Room Policy and from any group that damages the
   room, carpet, equipment or furniture, or causes a disturbance.

Care and Use of Facilities

♦ Please leave the meeting room as it is found. If the furniture is rearranged,
   it should be returned to the original arrangement at the end of the meeting.
♦ Furniture and /or equipment from the main area of the library may not be
   brought into the meeting room.
♦ Personal furniture or equipment may be provided by a group with prior
   approval. Arrangements for the use of any personal furniture or equipment
   should be made at scheduling time. In order to ensure easy removal of
   equipment after the meeting, the County Librarian should be notified when
   the equipment is brought into the building.
Any function which creates audible disruption to normal library operations
   will not be tolerated.
♦ Equipment, supplies or personal effects cannot be stored or left in the
   meeting room before or after use.
♦ Keep all exits unlocked at all times. Open aisles must be maintained within
   the seating arrangement to provide clear access to exits.
♦ Public entrances are to be used for entrance and exit from the building and
   for all deliveries.
♦ Any announcements or notices to publicize an activity should not be posted
   or distributed without prior approval of the County Librarian.
♦ Attendance at meetings will be limited to the seating capacity of the
   meeting room. (Maximum capacity is 55 people). Seating and/ or
   supplementary furniture are not allowed corridors outside the meeting
   room.
♦ A small kitchen facility is not available. Cleaning supplies are not provided.
   Other supplies for simple refreshments such as cups, plates, napkins, etc.
   must be provided by the group or organization.
♦ All trash resulting from the serving of refreshments must be removed by the
   organization.

Questions not covered in this policy should be referred to
the County Librarian at 432-758-4007.

                                                                                                                     

Display Space and EXHIBITS POLICY

 The Gaines County Library maintains bulletin boards and display cases to meet the objectives of the library as a community resource center. The library offers display space to organizations engaged in educational, cultural, intellectual or charitable activities as space permits.

The following general guidelines apply:

♦ Approval for posting of materials must be obtained from the County
   Librarian.
♦ First preference is given to the promotion and display of library events.
♦ Posters and/ or other printed materials promoting programs/ projects of a
   commercial or political nature will not be displayed or distributed.
♦ Notices/ posters with printed charges are accepted if sponsored by
   organizations which can prove a non-profit, tax-exempt status.
♦ Items left without approval will be discarded without notification after 5
   days.
♦ Posting of notices does not imply endorsement by the Gaines County Library.
♦ The Gaines County Library reserves the right to make the final decision as to
   whether or not a given piece is to be displayed.

Exhibits
Occasionally, exhibits from sources within the community may be allowed in the library. All exhibits considered for space within the library must support the mission of the library and not cause disruption of the regular flow of library work and service. Such exhibits will remain in place for not longer than four weeks, with set up and removal being the responsibility of the exhibitor. The library assumes no liability for damage or loss relating to any exhibit set-ups for public viewing in the library and will take no extraordinary measures to insure its safety.